Secret Organization Strategies from a Professional Organizer

When people think of home organization, they often imagine color-coordinated baskets and Pinterest-perfect pantries. But I’m here to let you in on a few little secrets: the best organizing strategies aren’t about aesthetic perfection. They’re about creating systems that actually work for you: your body, your lifestyle, your family, and even your habits.

Here are some lesser-known, but powerful, strategies I use with my clients to help them get organized and stay that way.

1. Consider Your Height and Reach

One of the most overlooked elements in home organization is physical comfort. If you're constantly stretching to reach your cereal or crouching low to get to your favorite mixing bowl, it’s only a matter of time before your system breaks down.

Think about how often you access something. Daily-use items should be stored between shoulder and hip height whenever possible. This “prime real estate” zone is where your body moves most naturally, so store frequently used items here to reduce strain and frustration.

If you're on the shorter side, avoid stacking containers too high or placing essential items on top shelves. Even if you have a step stool, hauling it out all the time is going to get irritating very quickly. Conversely, taller individuals may find it annoying to reach for things stored too low. Adjusting storage to your height can make a surprising difference.

2. Mobility Matters: Make It Easy on Your Body

If bending, kneeling, or reaching into deep cupboards is a challenge, whether due to age, injury, or simply preference, it’s time to reorganize your space.

For lower cabinets, consider pull-out drawers or baskets that allow you to easily access the back. Store heavier items, like small appliances or bulk goods, at waist level when possible. If you find it awkward to get items from deep pantry shelves, use turntables or bins with handles to pull things forward.

The truth is, when storage is hard to access, people avoid using it. And when we avoid using it, clutter builds up elsewhere.

3. Your Family Setup Should Shape Your System

If you have kids, your organization system needs to reflect that. Store toys and books at their level, and label bins with pictures for pre-readers. Place snacks in low drawers, and hang coat hooks for easy reach. You’ll be amazed at how much more independent kids can be when the home supports their autonomy.

Likewise, if multiple adults live in your household, it helps to designate shared spaces clearly. For example, giving each person their own bathroom shelf or designated hall closet space. A little clarity goes a long way toward keeping things tidy.

4. Organize to Your Strengths

We all have natural organizational tendencies, and instead of fighting them, I encourage clients to lean into them.

If you like to stack papers instead of filing them, try open-top bins or vertical sorters instead of forcing yourself into a traditional filing cabinet system. If you love seeing things at a glance, go for clear containers or open shelving. If you tend to toss your keys on the nearest surface, create a designated dish or hook right there; don’t try to retrain yourself to walk across the house.

Your home should feel intuitive. When systems match your habits, they’re far more likely to stick.

5. Define YOUR Goals

Pretty doesn’t always mean practical. The internet is full of beautiful pantries and rainbow closets, but those images are often more about aesthetics than function and I often want to have a look at those spaces 6 months later. I’ll wager that they don’t still look like that!

Before you rush out to buy bins, ask yourself: what do I really want out of this space? Once your goal is clear, you can choose tools that serve that purpose. For example, if your goal is to streamline school mornings, your entryway setup will matter more than the color of your spice jars.

One of the biggest mistakes people make is buying containers before they’ve decluttered or decided how they want a space to function. Always start by decluttering. Ask yourself: Does this item still serve me? Does it fit my current lifestyle? Only after you’ve curated your belongings should you invest in containers—and only ones that suit your needs and fit your space and budget. Pro-tip – Mason Jars are fantastic containers for organizing. They are easy to clean, last for ages and come in a variety of shapes and sizes.

I believe that a well-organized space should feel good and not just look good. When you consider your physical comfort, your family dynamics, your habits, and your values, you can create a home that feels functional and support your daily life, your unique abilities, and your future goals.

Because ultimately, the best organizing system is the one that works for you.

If you're ready to create a space that truly supports your life I’d love to help. Reach out anytime for a consultation or to learn more about how I work with clients.